Document & Archive Storage
Document and archive storage for Indian businesses — contracts, financial records and HR files held securely off-site, indexed for retrieval, and retained as long as your compliance policy requires.
Every Indian business accumulates records it is legally or operationally required to keep but has no everyday use for: seven years of financial statements, completed contracts, HR files for former employees, tax records, project archives. Storing them in office space is expensive in rent and inconvenient in practice. Storing them insecurely risks both the records and the compliance obligation. Seemleius document and archive storage gives those records a secure, indexed home off-site, with retrieval when a specific file is actually needed.
It is a specialist option within our storage and warehousing service, run from our own monitored facility.
Indian compliance and retention requirements
Indian businesses face specific retention requirements under the Companies Act, Income Tax Act, GST regulations and sector-specific rules. Financial records, board minutes, statutory registers, and HR files each carry their own minimum retention period. Off-site archive storage lets businesses meet those obligations without dedicating premium office floor space to boxes that are rarely opened.
Secure facility
Records held in our access-controlled, monitored building — not a general storage unit with unrestricted access.
Indexed intake
Boxes catalogued and indexed when they enter the facility, so a specific file or box can actually be found and retrieved.
On-demand retrieval
Request a specific box or file and we schedule its retrieval and delivery to your office.
Retention-aligned terms
Storage terms that match your actual retention schedule — whether that is two years or ten.
How document and archive storage works
- Scope the archive. Roughly how many boxes, what categories of records, and how often you expect to retrieve files — this shapes how we index and structure the intake.
- Collect and index. We collect the boxes from your office and catalogue them on intake. You receive a reference index so you know what is held and can make specific retrieval requests.
- Stored securely. Records are held in our monitored facility, accessible only to authorised personnel, with your index maintained throughout.
- Retrieve on request. When a specific file or box is needed, request it and we schedule retrieval and delivery to your office.
Archive storage during an office relocation
One of the most common entry points for document storage is an office relocation. When a business is moving premises, records that have no place in the new space — but cannot be destroyed — are often the item that causes the most friction. We fold document storage into the office relocation plan, collecting and indexing records as part of the move so they arrive organised in storage rather than as a problem to solve later.
Whether it is a one-off archive clear-out or an ongoing retention arrangement for a growing business, we scope it to your requirements. Ask us about archive storage and we will set it up properly.
Questions people ask about this service
Anything not covered here? A specialist is happy to talk it through.
Contact usHow do I get a quote for this service?
Use the step-by-step quote form — it takes about a minute — or call us directly. Every quote is free, itemised and with no obligation.
Is my shipment insured?
Transit insurance is available on every service. Your coordinator will explain the cover options when quoting so you can choose what suits the shipment.
How far ahead should I book?
Two to four weeks is comfortable for most jobs, but we regularly handle urgent work. The sooner you reach out, the more flexibility you have on dates.
Do you handle the paperwork and customs?
Yes — where a service involves customs or documentation, we prepare and submit it on your behalf and keep you updated at each stage.
Will I have one point of contact?
Always. A dedicated coordinator owns your job from first quote to completion — no call centre, no being passed around.